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Thanks Nick. The query code was what I wanted. I have tried using the default occupation field with a longer length but it means that a lot of the information is hidden at any time. I even tried using two fields Occupation & Occupation 2 to give me twice the visible area but it got very messy to use...

I have been unable to work out how to search for the titles of the notes that can be put in the people & family databases. For example I have titles such as: Address , where I can place all the different addresses of a person or family. and Occupation for the differnt occupations over a persons life...